(Updated June 2017)
NAWCC Submission Guidelines
The NAWCC’s Publications Department supports the Association’s guiding core purpose of encouraging and stimulating an interest in the art and science of horology through the following print and online publications: Watch & Clock Bulletin, the Association’s bimonthly peer-reviewed journal; Mart & Highlights, the journal’s bimonthly buy, sell, or trade supplement with Chapter news and events; and WatchNews, the online source for wristwatch information
Mart & Highlights
Watch & Clock Bulletin
The Watch & Clock Bulletin presents horological research and information through features and articles reviewed by NAWCC members. The publication process takes an average of 9–18 months from initial submission to publication, depending on the quality of the writing, turnaround time of the review, and availability of space in the Watch & Clock Bulletin.
Submit photographs and illustrations in files that are separate from the text. If photographs and illustrations are embedded in the same Word document as the text, the document will be returned to the author for the photographs and illustrations to be removed.
Each submission must have an About the Author paragraph, in which authors briefly describe themselves and their horological interests.
The NAWCC’s Publications Department follows the Chicago Manual of Style’s 16th edition, American spelling in Merriam-Webster Unabridged, and existing house style as the basis for its style policies. All articles and features are edited to adhere to NAWCC style.
Types of Submissions
Contributors may submit articles between 500 and 5,000 words in length—excluding the captions, tables, references, endnotes, acknowledgments, and about the author. If the article exceeds 5,000 words, the editor will advise the author to choose to either convert it into a series or reduce its size.
Authors may submit photo essays to share a technique or a collection. Both should be a minimum of 300 words. Photographs must be numbered sequentially and have concise captions. Essays that promote products over technique are not accepted.
An author who conducts an interview must obtain a signed interview release form (available on our website) from the person interviewed. This release form is found on the NAWCC website and must be received by the editor before a submission can be considered for publication.
If an author submits an article that was published in another print or online publication, he or she must inform the editor. Permission must be granted from the initial publication in which the article appeared. If an author submits a previously published article with new information, permission still must be obtained to prevent copyright violations.
- Auction News: Authors may describe a previous auction or the items auctioned off and their histories. Submissions that promote upcoming auctions are not accepted. Photographs are strongly suggested.
- Horologica: Contributors may review a horological book, article, website, or exhibit. Photographs are encouraged if possible.
- Poems: Appreciation of timekeeping and timekeepers can be expressed in poetry.
- Profiles in Time: Authors may interview a noteworthy, interesting individual whose work contributes to the art and science or horology. Photographs are required.
- Regional Recap: Authors may present their experiences regarding Regional events. Photographs are strongly suggested.
- A Special Interest: Special Interest Chapters may promote research, activities, or the Chapter itself. Historical topics may also be covered. Photographs are required.
- Vox Temporis | Letters to the Editor: Authors may present opinions and information about anything published in the Watch & Clock Bulletin.
Figures and Tables
Cite all figures (photographs or illustrations) in the text in numeric order. Figures must be a minimum of 300 dpi or 1,000 kb. The best format for figures is jpg. Each jpg must be named Figure 1, Figure 2, etc. or the files will be returned for renaming.
Provide a caption for every figure. Include captions in a separate Word document or at the end of the text document; do not include the caption in the name of the jpg file. The caption is a brief description of the figure; it may be either a phrase or a sentence or two. This information should not be repeated in the text.
The following situations require sourcing to be added to the caption:
- Public domain: If the figure is in the public domain and available for fair use, it should be sourced as “Public Domain” with the name of the original source.
- Private property: If the figure was created by an individual or entity other than the author, it is the author’s responsibility to obtain written permission for use (a permission request form letter is on our website). The caption should contain “Courtesy of” or “Used with permission from” followed by complete information provided by the source.
In some cases the author may need to pay for reprint permission. If payment is required, the author should contact the editor to discuss whether the figure is integral to the article and if the author may be reimbursed by the NAWCC.
Once written permission has been obtained, the author must send the documentation to the editor for the Publications Department records. The article will not be considered for publication until the editor has received this documentation.
Cite all tables in the text in numerical order. Provide titles for each table and for each column and row. Identify table notes in the table body with a superscript letter; each superscript letter should correspond to a table footnote. Include tables in a separate Word document or at the end of the text document; do not embed tables in the text.
If a table was not created by the author, the same rules for figures regarding permission must be followed. Permission information is provided in a source line at the bottom of the table.
References and Endnotes
Both references and endnotes require the use of superscript numbers in text, cited in numeric order. When a reference or an endnote is needed, the author inserts the superscript numbers—1, 2, 3, etc.—at the appropriate place in the text and then cites the sources at the end of the article. The NAWCC Publications Department does not use the “author, date” citation style in the text. Use of this style will result in a submission being returned to the author for conversion to NAWCC style. Endnotes are not reserved strictly for source information; they may also contain pertinent anecdotes or opinions that do not fit with the flow of the text.
The author’s personal communications (letters, conversations, and emails) may be mentioned in the text or cited in the endnotes. Include the following: the first and last name of the individual, his or her title or brief identifying information, type of communication, and the day, month, and year of the communication.
Authors may present their sources in the following ways at the end of their articles:
- References: This is a list of sources cited.
- References and endnotes in one list: Authors may combine references and endnotes into one list if there are fewer than five entries in each list. In this case, endnotes would not provide a cited source but would provide additional information.
- References and endnotes as two lists: If there are more than five entries in either list, two lists should be created.
Formatting References and Endnotes
Please note that the formatting of both references and endnotes are the same.
Examples are given with one, two, or more authors. These configurations (regarding the order of first and last names) are used in all cases (journal, book, etc.).
Odyniec, Christiane. “Full title of article.” Full Name of the Journal, No. # (Month or month/month year): entire page range.
Odyniec, Christiane, and Freda Conner. Feature title. “Full title of article.” Full Name of the Journal, No. # (Month or month/month year): entire page range.
Odyniec, Christiane, Freda Conner, and Keith Lehman. “Full title of supplement.” Full Name of the Journal, Supplement No. # (Month year).
Last name, first name. Full Title of Book. 2nd ed. City, state of publisher: Name of publisher, year of publication.
With editor, translator, or chapter title
Last name, first name of book’s author. Full Title of Book. Edited by first and last name (or Translated by first and last name). City, state of publisher: Name of publisher, year of publication.
Chapter in a book
Last name, first name of chapter’s author. “Title of chapter.” In Full Title of Book, edited by first and last name of editor. City, state of publisher: Name of publisher, year of publication: entire page range of chapter.
Magazines and Newspapers
Last name, first name. “Full title of article.” Full Name of Publication, vol. #, no. # (day, month, year): entire page range of article. (Note that day, month, and year are most important for newspapers.)
Original Website Content
Author of the content (if not available, use the business or organization that controls the website). “Title of the content referred to on the website.” Website Name. Accessed on day, month, year. Entire website address or url.
Last name, first name. “Full title of article.” Blog Name . Accessed on day, month, year. Entire website address or url.
The NAWCC’s Publications Department discourages the use of Wikipedia as a primary source; instead, cite the original source or the reliable and relevant source referred to in the Wikipedia entry.